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Document Library (1.1b)

by olena last modified 2008-07-07
Released on 2006-05-02 by Infrae for Zope 3 under BSD License (original) available for All platforms.
Software development stage: development
Organizations deal with numerous documents, such as word processor documents and PDFs. These documents often reside on someone’s computer and are not network accessible. Versions of documents are hard to track – the same document may be passed around using email in multiple versions over time. In large organizations it therefore becomes important to structure the flow of documents and present them in a common format. This is typically done using a DMS (Document Management System) such as the Document Library.

Features of the Document Library include:

  • Automatic conversion service: using OpenOffice, the Document Library  can convert Word documents into PDFs and plain text, PDFs into plain text. The plain text version is important in that it allows for full-text indexing of document contents, and also makes documents more accessible to people with disabilities.
  • Publication workflow: documents only become available for harvesting and download after a review process.
  • Delegation of control: reviewers ("librarians") can be assigned to particular sections.
  • Dynamic access: authors have automatic access to all the documents that list them as an author.
  • Versions: multiple versions of the same document can coexist, one public and one under preparation.
  • Email reminder functionality: users receive emails of the progress of the document through the workflow.
  • OAI-PMH data provider: allows other systems to harvest document  metadata using standard protocol.
  • Integration with Silva CMS (using OAI-PMH).
  • Fast upload and download integration with Apache using Tramline.
  • Easy overview screens for librarians.
  • Smart file upload user interface: files need to be uploaded only once even if rest of form needs to be amended.
  • Document Library is built using the powerful Zope 3 application server platform.

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